Executive virtual assistants from the Philippines who think like a chief of staff
Our team has supported executives at top semiconductor, solar and renewable energy companies, and our founder spent nine years in customer service and technical support. Hand over the inbox, calendar, travel and reporting, and get back the hours you need to quote, close and deliver.
14-Day Free Replacement Guarantee
If your selected VA is not the right fit during the first 14 days, we provide a replacement at no additional replacement fee. Hire with confidence, because the match is our responsibility. Virtual assistant services only. Terms apply.
- Matched to your tools, hours and industry
- No replacement fee in the first 14 days
- Contract, NDA and official receipt on every engagement
What our executive virtual assistant service includes
Inbox and calendar management
Triage, drafted replies, scheduling across Australian, US and UK time zones and meeting prep, so you start every day ready.
Travel, expenses and SAP Concur
Bookings, itineraries and expense reports filed correctly the first time.
Documents, reports and SOPs
Proposals, decks, trackers and process documents built cleanly in Google Workspace or Microsoft 365.
Project coordination
Installs, tenders and projects tracked in ClickUp, Asana, Monday.com or Notion, with a weekly status update you can read in two minutes.
CRM and client follow-up
Contacts, notes and reminders kept current so no client waits.
AI-assisted admin
Summaries, first drafts and research done with AI, then checked by us.
Built for teams like yours
- Owners and directors buried in inbox, calendar and follow-ups
- Executives in semiconductor, engineering and energy companies who need a chief-of-staff level assistant
- Operations leads coordinating installers, suppliers and customers
- Principals and practice managers who want admin off their desk
- Founders who want to delegate without hiring locally
Share your budget. We will match you with the right assistant.
Tell us what is on your plate and what you are comfortable investing, and we will recommend the right level of support. We send a clear quotation after a short conversation, so you know exactly what you are getting.
What clients say
Real feedback from clients in Australia, the United States and the Philippines.
“Alexa has transformed my business. She helped me get so many constant leads, and our business is really killing it. Best social media marketer!”
“You are always my favorite VA.”
“Ang bilis ng support. Maganda ang website at professional.”
From first call to a confident match
For virtual assistants, sales reps, setters, closers, lead generation and support specialists. Custom roles are sourced and presented in 7 to 14 business days after the scope is agreed.
Discovery call
We learn your business, the work to be handed off, hours, time zones, tools and goals.
Success scorecard
We agree what good looks like: task list, response times, quality standards and how progress is reported.
Proposal and quotation
You receive scope, hours, price and the 14-day replacement guarantee terms in writing.
Source, screen and shortlist
We search our talent pool, test skills, communication and tool knowledge, and present the best-fit candidates.
Contract, NDA and deposit
Paperwork is sent within 24 hours of your onboarding form. Signing and the start payment secure your assistant.
Onboarding and training
Access, SOPs, scripts, tools and a first-week plan are set up so your assistant starts with clear instructions.
Pilot: your first 14 days
Work is checked against your scorecard. If the fit is not right, the free replacement guarantee applies.
Weekly reports and reviews
Regular reports and review calls keep quality stable, and we adjust tasks as your business changes.
About executive virtual assistant
What time zones can you cover?
We work with US, Canadian, UK and Australian clients and agree overlap hours in the contract. Priority tasks and urgent messages are handled within your business day.
How do payments work for VA services?
VA engagements start with a security deposit or one month in advance, then a regular invoice. You can pay by US bank transfer, Wise, PayPal, Remitly or direct bank transfer.
What is the 14-day free replacement guarantee?
If the VA we match you with is not the right fit in the first 14 days, we provide a replacement at no additional replacement fee. It applies to virtual assistant services only, and terms apply.
Will you sign an NDA?
Yes. Every engagement is covered by a contract and a mutual NDA before any access is shared.
How do you screen and select your virtual assistants?
Every candidate goes through a written application, a short voice or video introduction, a practical skills exercise and a technology and readiness check covering internet, backup power and headset. Only the strongest are shortlisted for you.
Will I get to choose my VA?
Yes. You receive a shortlist of best-fit candidates with an anonymised profile and a recorded introduction, and you can hold a short chemistry call before deciding.
How is my VA trained before starting?
Your VA completes a short foundation training on communication, tools and your industry basics, then follows your own processes and scripts. You share your SOPs and we help turn them into a first-week plan.
Which software do your VAs use? Do I need to buy anything?
Our specialists adapt to the tools you already use, such as GoHighLevel, HubSpot, Aircall, Dialpad, Slack or OpenSolar. You simply provide a user seat or sub-account, so you do not pay for extra software on our side.
What reporting will I receive?
In the early weeks you receive a short end-of-day report, then regular weekly reports and review calls. We also hold a 30-day review to discuss results and any changes you would like.
How quickly can my VA start?
Your timeline depends on the role and scope. We confirm it in your written proposal, so you know the start date before you commit.
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Learn moreReady to hand off the inbox, calendar and follow-ups?
Send your tasks and budget and we will reply with a matched assistant and a quotation.